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Customer cases and use cases

Three detailed customer cases, our Change of control offer, our customers' testimonials and the 16 use cases already deployed.

Customer cases Testimonials 16 use cases

Customer cases

Three customer cases

Concrete projects carried out with our customers, and measured results.

Change of control: 1,200 contracts to review urgently

The project

For each contract: understand the impact of the transaction and the action to take.

The urgency

Change of shareholder following a carve-out, and universal transfer of assets (TUP) of several subsidiaries: a one-month deadline.

  • The optionsThe limits
  • Doing it by hand in-house→Legal team overloaded
  • A law firm→Very expensive
  • An in-house LLM→Scattered, incomplete contracts: poor answers

The Formality answer

  1. Tidying up the room

    Contracts automatically identified by AI across the SharePoint sites, then grouped into envelopes with their amendments and appendices.

  2. An action-ready table

    Clause and exact text sourced down to the article, regime, and for each contract the action to take: inform, obtain consent, or nothing.

    Validated by legal
  3. Notify and prove Coming soon

    Letters generated, registered mail sent via La Poste, acknowledgments of receipt tracked.

  • 3,500Documents analyzed for the contract base
  • 2 weeksTo deliver clauses and actions to take
Discover the Change of control offer

Team autonomy: legal is no longer a hotline

The project

Make around a hundred operational staff autonomous on their signed contracts.

The urgency

Management wants to roll out productive AI use cases this year.

  • The optionsThe limits
  • Several CLMs on the market considered→A new, very legal-oriented tool to impose on business teams

The Formality answer

  1. Contracts imported

    Centralized in Formality and analyzed by the Extraction Agent to produce summary sheets.

  2. A chatbot in Teams

    People ask Formality about contracts as they would a colleague, where business teams already work.

  3. Sourced answers

    Every answer links back to the contract, any amendments and the relevant clauses, building business users' trust.

  • 1 monthDeployment and user training
  • ~25%Of the legal team's time freed up
  • 4Requests per week on average per business user

Reliable invoicing: 800 leases to analyze

The project

Make rent invoicing reliable, based on the contract data, which is authoritative.

The urgency

10-15% invoicing errors in real estate, and a wish to start again from a sound base.

  • The optionsThe limits
  • A manual review of each contract by the Property Management teams, about 1 hour per lease→Some twenty SharePoint sites, holding more than 6,000 files to sort

The Formality answer

  1. Contracts imported

    Leases, mandates and operating contracts.

  2. Financial data

    Extracted from each contract: fixed and variable rent, indexation, rechargeable service charges, etc.

  3. Reconciliation

    With the rent roll, to correct invoicing.

  • 800Contracts onboarded in the platform
  • 5 minOf review per lease, versus 1 hour manually
  • 1 baseA single source of truth that makes our client “data-room ready”
See the 16 use cases
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Packaged offer

Change of control

Sale, carve-out, merger, universal transfer of assets: every contract concerned identified, its clause qualified and the action to take prepared, before closing.

Discover the offer

Testimonials

They use Formality to accelerate their contracts

Terranae video testimonial Commercial real estate Watch the testimonial
Anne-Sophie MaisonrougeCEO · Terranae
DRIVECO video testimonial Infrastructure Watch the testimonial
William OliverHead of Asset Management · DRIVECO
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Use cases

Three pillars, sixteen use cases

All already deployed with our customers: find your contracts, close them on your terms, then manage them after signature.

Know

Find your contracts in a single, reliable source of truth

  1. 01Find and understand your contracts day to daySearch and questions on a contract or an asset, including in several languages.
  2. 02Analyze your contract portfolioAudit, comparison and summary of several contracts or clauses.
  3. 03Build a single repositoryReliable metadata, complete documents, linked to the right contract and the reference version.
  4. 04Rely on accurate, traceable dataField verification and correction, consistency and access to sources.
  5. 05Share while protecting sensitive informationRead and edit rights, confidentiality and scopes.
  6. 06Manage amendments without losing historyAmendments, applicable terms and legal timeline.

Close

Draft and negotiate your contracts according to your rules and market practice

  1. 07Draft according to your rulesForms, clause generation and reuse, building on your precedents: your internal standard first, market practice otherwise.
  2. 08Review and negotiate faster according to your rulesNegotiation rules, alerts on non-compliant clauses, suggested edits and versions, in real time with your counterparties.
  3. 09Streamline approvals and align teamsApproval workflows, decisions and internal sign-off tracking.
  4. 10Sign and track signatureSending, signatories, signing authority, reminders and signed copy.

Run

Manage your contracts after signature

  1. 11Anticipate deadlinesNotice periods, renewals, exit options.
  2. 12Enforce negotiated commitmentsConditions precedent, guarantees, covenants.
  3. 13Reconcile financial flows with signed contractsRents, indexations, caps, invoiced amounts.
  4. 14Steer the business with reliable indicatorsKPIs, tracking lists, reporting.
  5. 15Manage supplier contracts and relationshipsService providers, licenses, certificates.
  6. 16Coordinate actions on contracts and mattersTasks, owners, checklists, shared tracking.

For all your contracts

  • Commercial contracts
  • Supplier contracts
  • Master agreements
  • Licenses
  • NDAs
  • Leases
  • Services
  • Insurance
  • Financing
  • Amendments
  • SHA
  • SPA
  • …

For all your teams

  • Legal
  • Business
  • Finance
  • Procurement
  • Operations
  • Asset Management
  • Compliance
  • IT
  • …
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Accelerate your contracts
with AI under control

Let's talk, 30 min
  • A quick diagnosis of your contract processes
  • The priority use cases for your teams
  • Usage examples from comparable companies